10 Ways I Use Trello To Manage My Blog

Trello is a magnificent tool you should be utilising as a blogger to better organise your business and schedule. The good news is, Trello is FREE for what I use it for although there is a paid version if you feel the paid features are beneficial to your business. Make sure to download this onto your mobile device because as you will see, this has its pro’s in doing so.

The reason I like Trello is that I can achieve multiple things in ONE place which is crucial. I see many people using 5, 6 or even 7 different tools to do the same thing, when really you should be keeping it simple.

Follow these 10 ways and you can rest easy knowing the organisation of your blog is all taken care of.



The 10 key ways I use Trello to manage my business as a blogger:

Create a description on each card

When creating a new card, get into the habit of creating a strong card description. This is because you may be scheduling to complete this task days, weeks or even months down the line and therefore you want to be crystal clear what you want to achieve. A strong card description achieves this.

Assign an owner

When creating a new card you should also assign an owner. Even if you are a one man band, assign this to yourself. It will show the image you have assigned yourself next to each card which gives you visual accountability for each cards activity.

Set due dates for each card

Now that you have a strong description, you have an owner, now you need to ensure you have a due date. Trello does turn the dates amber and red as the dates get nearer. As you will have multiple dates running at one time, ensure you check Trello on your mobile app once per day to track what is due and when. Before you know it, your card can turn red and you are fighting to catch up.

Colour coordinate your cards for better organisation

My cards have topics and I colour coordinate them by each topic. An example of this is that any card to do with products and services is yellow, branding is orange and marketing is red. I can then see down my list of cards to see what the card topic is much easier.

Leave an audit trail

Each time you make any progress against a card you should make a note on the card with the date and what I have done e.g. 29/12/16 – Blog post began, 1,200 words, estimated time remaining 25 minutes. This then allows me to go in when I make not be in the same head space and see what progress I have made, when and what is outstanding. I can then allocate time appropriately.

Create boards by topic for better organisation

I have multiple boards that I review daily. This isn’t time consuming because each board has a separate topic so when I pop in to take a look I know exactly what topic I’m looking at and not trying to deconstruct what madness I have written. I personally organise my boards into work in progress boards and master boards. I have two boards with the exact same name apart from one has WIP at the end of the name. I create all of my cards in the WIP boards and once complete I move them to the master board. This way I can also see what I have achieved on one board and my plans on another.

Create a board for your schedule

Creating a board for your reoccurring schedule is super important. Again, this is an example where many people use multiple pieces of software to do this when it can be done just as simple with Trello. All you need to do is create a board named “Schedule”, create a list of every day of the week and finally add the cards for what your operating rhythm looks like each week. Simple but effective.

Create a board for note making to keep your notes all in the same place

I would recommend creating a separate board for note making. You may be on the go and get an idea pop into your head that you just want to make a note of. This is what Trello is good for. Again, don’t use different apps for this when you can keep it all in the same place. Keeps it much simpler. Simple is good remember!

Use a Gantt Chart to see a visual representation of your boards lifecycle

Now that you have created your boards, assigned an owner and created a due date you can now use gantt-chart to see a visual representation of your schedule. This is again another FREE service that you can even print off and pin to your wall to see exactly what your blogging schedule looks like. Just go to gantt-chart.com and log in with your Trello account. Simple.

Turn On Push Notifications

Make sure to download the Trello app onto your mobile device and allow push notifications. This prompts you when things are due to give you that final reminder to complete a task that you have set due dates for.


In summary, using Trello along with these 10 tips can really help you organise your business as a blogger and again takes less than 60 minutes to achieve. Download the app today, use the tools in this post and leave a comment to let me know if you have found this useful.

James Foster 60 minute blogger

James Foster